We are looking for an experienced Office Manager/EA to join our team in Sydney full-time. The role requires the ability to work in a complex and sensitive environment, effectively manage external relationships with stakeholders and contribute to the development of strategic initiatives for the AACA. 

Please apply via Seek.

The Role:

Your responsibilities will include:

• Be the first point of call for all telephone, web, and physical drop-ins. 
• Coordinate the effective running of the office – including first-line IT support, office supplies and equipment management, housekeeping, onboarding, and cleaning.
• Establish and manage an effective office management system.
• Provide project administration support across AACA programs.
• Provide regular reports on AACA assessment procedures in consultation with the CEO.
• Diary and calendar management for the CEO and AACA team (programs). 
• Coordinate team and program meetings.
• Provide secretarial support at relevant meetings including preparation and distribution of agenda items, minutes, correspondence, memos, and reports
• Prepare procedural documents and guidance. 
• Organise office events – Christmas Party, team socials, and monthly team communication days. 
• Provide administration support to the CEO as an Executive Assistant and the project team as a whole.

About you:

We are looking for someone who enjoys working in a small office environment, is willing to take the initiative, and is an effective problem solver.

• 3 + Years’ experience in a similar role in professional services 
• High level interpersonal and communication skills with the ability to relate to a diverse range of individuals including external stakeholders
• Advanced skills in Microsoft Office suite (especially Word and Excel, SharePoint, PowerPoint), and preferably database management / CRM (Salesforce and WordPress). 
• Experience with InDesign, advantageous but not essential
• Excellent organizational skills and attention to detail with a proven ability to prioritize coordinate and organize resources.
• Ability to prepare high-quality presentation materials. 
• Strong customer service focus, with a high level of professionalism, tact, and diplomacy
• Written communication skills with a clear ability to write in English. 

Who we are: 

The Architects Accreditation Council of Australia (AACA) is an independent, self-funded, Not-For-Profit organization set up by the statutory state and territory Architect Registration Boards. AACA supports nationally consistent high-quality qualifications and licensing of architects in Australia.