Administration Officer (Casual)

The opportunity 

As the first point of contact for the business, we are looking for a friendly, and highly reliable individual with strong communication skills to assist in administrative tasks across all of AACA’s programs, including our overseas Qualification Assessment Program.

This role will be on a 3-month  contract, working 20-25 hours per week to start immediately. You will be required to work from the office during the handover period, after a handover is complete, you can then access formal/informal flexible working arrangements.

Key tasks and responsibilities 

  • Assist with a diverse range of administrative duties to support the daily operations at AACA office and team
  • Coordinate meetings on behalf of the team, attending, and taking minutes as required
  • Liaising and providing administrative support with internal and external stakeholders daily and assisting on projects when required and reaching established deadlines
  • Data entry
  • Proven ability to meet deadlines
  • Manage Group Email queries

Required experience and attributes  

  • 1-2 years experience in an administrative or customer service role
  • Excellent verbal and written communication and interpersonal skills
  • Excellent organisation and time management skills
  • High level of attention to detail
  • Proficient knowledge of the Microsoft Office applications

Manager – Tertiary Accreditation Services

The opportunity 

We are recruiting an experienced and proactive full-time  QA Manager to lead all work in support of the AACA’s responsibilities in relation to the Architecture Program Accreditation Procedure. You will respect the role of regulation and accreditation in the architectural sector, and more broadly recognise the place of national standards. 

You will become a trusted advisor to a variety of stakeholders on all aspects of the Accreditation Procedure.  You may be responsible for providing advice to a Head of School and their staff on implementation of the Accreditation Procedure, establishing and supporting Panel meetings or training, and analysing Provider Annual Reports. 

The AACA is proud to provide a flexible, safe work culture that is appreciative of diversity.  We have flexibility in core working hours and location (a flexible combination of working from home and in the Sydney CBD office), or for the appropriate applicant the opportunity to always work remotely. We offer a 35 hour work week and extra time off over the annual shutdown period.

Key tasks and responsibilities: 

  • Manage all AACA responsibilities in relation to the Architecture Program Accreditation Procedure, inclusive of:
    • Management of Accreditation Review Panels
    • Coordination and review of Provider Annual Reporting
    • Management of the Accreditation Standing Panel
    • Secretariat support to the Accreditation Management Committee
  • Lead AACA communication on Accreditation with all stakeholder organisations, inclusive of Australian State & Territory Architects Registration Boards and all Australian Schools of Architecture
  • Prepare briefings, reports and updates utilising a variety of communication formats
  • Undertake research and prepare advice on a range of matters relevant to the role
  • Contribute to best practice outcomes by providing authoritative advice on accreditation related issues and maintenance of related policies, procedures and systems
  • Represent the AACA at meetings, where required
  • Contribute to the effective operation and reputation of the AACA

Required experience and attributes  

  • Experience in managing accreditation or assessment systems
  • Proven initiative; analytical and problem-solving skills
  • Proven experience in developing policies and procedures in a complex assessment environment
  • Demonstrated high level conceptual and analytical skills including the capacity to make sound judgements in a complex and sensitive environment
  • Strong organisational skills and 
  • Strong interpersonal communication skills with the ability to build and manage relationships
  • Strong attention to detail
  • Relevant tertiary qualifications

Desirable, but not necessary 

  • Experience working in the tertiary education sector
  • Experience working in an architectural education/assessment context
  • Experience managing accreditation programs and assessment
  • Experience in the development and delivery of training material

How to apply:

Applications are reviewed on a rolling basis and interviews begin on Monday 21 March. To apply please submit the following 3 items via Seek:

  1. CV (maximum of 4 pages)
  2. Cover Letter (maximum of 2 pages). Please detail how your experience relates to the role and required experience and attributes as outlined above.
  3. Cover letter Pt 2 Experience Statement (maximum of 1 page) – This position requires the ability to manage stakeholders and work collaboratively with academia, practitioners and other stakeholders. Please give examples of your relevant stakeholder management experience, emphasising the capabilities that equip you to meet the demands of this position.

More information may be sought from candidates prior to shortlisting for interview. If shortlisted for interview, please be prepared to provide minimum two current referees that may be contacted by phone.

About the Architects Accreditation Council of Australia (AACA) 

Who we are 

The Architects Accreditation Council of Australia (AACA) is an independent, self-funded, Not For Profit owned by the statutory state and territory Architect Registration Boards. The AACA support nationally consistent high quality qualifications and licensing of architects in Australia. 

For more details, visit our website www.aaca.org.au

If you have any queries regarding this role, please contact [email protected]. Please include Manager – Tertiary Accreditation Services in the subject of your email.

AACA logo white

Architects Accreditation Council of Australia
Gadigal Country
Suite 3, Level 5, 75 Castlereagh Street

Located on Gadigal Country, the AACA acknowledges the Traditional Custodians of Country throughout Australia and their connections to land, sea and community. We pay our respects to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.